Study day : how to organize it and why
You are wondering about the interest of a study day? Or did you make the decision to organize one in order to work in depth on your employees’ know-how and / or to attract new partners? Anyway, let’s review the interest of organizing a study day as well as the perfect setting for this kind of seminar of one day.
The day of study: a versatile instrument
Let’s start by pointing out that the study day is a relatively new type of event. To be more precise this term is recent: it is a new term defining an existing concept, a conference / seminar whose duration does not exceed one day. If it can be held in a university or associative setting, the study day is also a tool frequently used by companies. In the corporate context, it has the advantage of perfecting the company, whether in its entirety, in a particular field or on a specific topic. It can be a study day that focuses on Cisco computer coding or techniques for evaluating works of art. It is obviously according to the activity of your company that the themes of a day of study are defined. But know that once you have specified the theme, your company can really benefit from such an event, especially thanks to the input of extern participants.
As a result, study days are a particularly effective way to work with potential partners and / or clients. Indeed, it is the perfect time to invite those with whom you think you can collaborate in the near future. This is also the perfect time to show them why your company and its employees are the ideal partner, the expert in the field. It is therefore a very effective tool to strengthen your network, find prospects or identify interesting suppliers.
Where to organize your study day?
As for the geographical location, you will try to find the best compromise according to the origin of the participants. You plan to organize a study day on the theme of start-up incubators and most of the guests are based in the “Tech City” in London? You have an interest to rent a seminar room in this district to increase the number of favorable responses to your invitations. If it is a more national event, choosing an equidistant city from participants for the study day seems to be the most sensible choice, even if it is always tempting to organize it in its own city.
Finding a meeting room rental shouldn’t be too complicated. Once the criteria of ability and comfort checked on your check-list of the perfect study day room, it will be necessary to ensure that the essential equipments to the organization of such an event are available, such as a video projector, a screen, a microphone, a Wifi connection, a whiteboard, etc. Providing refreshments is also highly recommended.
Meals: an integral part of any successful study day
You are free to let the participants in your study day doing what they want for lunch. But in terms of brand image, you won’t leave an indelible memory … 2 great options are available to you: lunch on the spot or outside. For the on-site option, all you have to do is make arrangements with a caterer, or with a company specializing in events that will be able to take charge of all the components of your study day (room hire, reception , Meals, etc.). Outside, you can book a restaurant; Make sure you have this possibility nearby before booking the room so you do not get caught off guard …
Schedule of a study day
Usually, the study day starts around 9:00 am and ends at about 5:00 pm or 6:00 pm. Flexibility being one of the main characteristics of this type of event, it is quite possible to compress it from 8 am to 12 pm, from 1 pm to 6 pm; Sometimes referred to as “half-day study”. This option offers the great advantage of getting rid of the problematic of the meal. If your budget is tight and the subject / audience size of the study day allows, it is without a doubt the best choice that presents itself to you.